Deal Flow Power Tool for VC & PE

Get more done with less effort

Zapflow is the best tool for Venture Capital, Private Equity, CVC and M&A teams to manage their investment deal flow and easily collect data from their portfolio companies. Designed by industry pros to save tons of time, we offer 360 degree visibility and provide insights to make better-informed decisions every day.
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Built for investing teams

Zapflow is a power tool designed for investors. Forget sales-oriented CRMs - you need a tool that’s purpose-built. Zapflow helps you manage your key processes, including deal flow management and reporting.

Automate data collection from your portfolio companies

Stop sending emails and spreadsheets back and forth. When using Zapflow, the companies in your portfolio submit their monthly or quarterly metrics using KPIs specified by you and according to your schedule. Result? You save 1-2 working days every reporting cycle.

From those hundred opportunities to one

We all know what it takes to screen those hundred opportunities to find the one. Unlike any other tool, Zapflow was built to handle all that complexity and automatically grow your market insight.

100% Secure.

Coming from the industry ourselves, we take security and confidentiality very seriously. This is reflected in our culture, operations, policies, and design so that you can have complete confidence in storing your crucial data with us. Unlike some alternatives, with Zapflow your data is yours and yours alone.

Everything in one place

You can see all of your deals within seconds and keep your team updated easier than ever before. No more searching for that one email in your inbox, no more asking colleagues where a deal is headed.

Super easy to use

We're built to handle your whole deal flow from just an opportunity all the way to your portfolio. Passing or holding a deal couldn't be easier, and you can easily collaborate with companies and people associated with your deals.

Having the whole team up to speed all the time, everywhere

With Zapflow you don't need to remember to cc your team on every email. All the deal-related data is easily available when anyone on your team needs it. No need to ask and then wait for a response - you will already know everything you need to know.

Less clutter, better decisions

We want your processes to be as straightforward and as frictionless as possible. Stop wasting time on complex routines and free up some of your bandwidth by focusing purely on your analysis and strategic decision making.

Let others do the data entry for you

No one likes data entry. We've made it easy for your target companies, bankers and brokers alike to input their data straight into your database. You control what goes into your deal funnel, but instead of typing all the deal details, all you need to do is click OK.

Key Features

  • Work on any device you prefer
  • Manage your deal flow
  • Track your fundraising progress
  • Automate portfolio company reporting
  • See where you are at with fundraising
  • Offload most of the data entry
  • Keep track of your KPIs with great reporting tools
  • Collaborate with buy-side and sell-side guests
  • No need for a traditional CRM

Hear what our customers have to say

100+ teams in 30+ countries already use Zapflow to streamline their operations and get more done with less effort. Their AUM varies from millions to billions and they operate across a wide spectrum of regulatory environments, but they all shared a similar problem in deal flow, transaction and portfolio management.

We love
the intuitive interface

We quickly saw the potential of Zapflow and loved the intuitive interface through a visual drag and drop design with the deal specific back-end capabilities. After evaluating several options we came to the conclusion that Zapflow is the only solution that serves our needs, has good usability and is easily implementable. Gordian Braun (Investment Scout)MOIA (Subsidiary of Volkswagen AG)

We are happy that all our
deals are in Zapflow now

We so felt the pain! Managing the deal flow in Excel was a nightmare and we are happy that all our deals are all now in Zapflow.Will Cardwell (Partner)Courage Ventures

Needless to say
there's no going back

Before Zapflow, we managed all our deal flow basically by pulling information from our inboxes. Needless to say there’s no going back.Tapio Talvisalo (CEO)Winterbackwoods

Frequently Asked Questions

We're a privately held company founded by Mikko Pirinen. We're funded by business angels. More information in "About us".
Based on our and our customers' experiences,
  • Users of Excel appreciate the easy shared access, audit trail, ease of use, flexibility and robustness.
  • Users of a CRM appreciate the simplicity, aggregated reporting features, usability and data collection functionality.
  • Users of Trello/Slack/Zendesk/Podio appreciate the simplicity and ease of maintenance and integration capabilities.
  • Users of competing solutions appreciate the easy migration, ease of use, relevant functionality, affordable pricing and dedicated fully funded team behind the provider.
Zapflow is developed purely for deal flow management and data collection - only for GPs. Zapflow is built to work seamlessly with other tools and services such as Dropbox, Google Drive, Podio, Slack, Trello and many others. In fact, we encourage to use a suitable tool for a particular need such as data room, communication or project management. Let Zapflow handle what Zapflow does best!
If you already have a CRM, Zapflow is a great addition to your toolbox. If you're considering using a CRM, have a look at Zapflow first and only then pick a CRM if you still think you need one. Zapflow is designed to handle quite a few CRM functionalities, but sometimes it’s better to have both - rarely just a CRM.
See current pricing at The prices include set-up, maintenance, and continuous updates. We also offer a 14-day free trial of the full version so that you can try Zapflow out risk-free. Moreover, we have plans for micro-VCs, angels and family offices.
In 2 big and numerous small ways:
  1. You'll have an up-to-date view of your own and your teammates' deal flow and changes therein. You don't need to spend time wondering what's going on with that Newco What's-its-name Ltd, you can update your own stuff easily on Sunday evenings and get straight to the point in your Monday meetings.
  2. Zapflow allows you to collect harmonious data from your target companies and portfolio companies systematically. In practice, you can a) fetch data from 3rd party data sources and b) collect portfolio company reporting data from all your portfolio companies methodically and regularly, hence facilitating your everyday operations and even LP reporting.